In the Outlook desktop app, right-click the name of your email address (not the Inbox) and select New Folder. If you want to create more than one, just click the link again. In the Outlook Web app, the process is simple: Click the New folder link at the bottom of the list of folders, way down below your Inbox. Once created, you can drag them around and organize them as you’d like. Microsoft Outlook for the Web offers the most convenient way to add new folders. You can also organize your Outlook inbox like Gmail does: creating folders for social notifications that you don’t want to delete, but you don’t want clogging your inbox, either. But we don’t want to move every email manually instead, we’re going to use Outlook’s built-in email rules system to automatically route email into those folders and out of your way.įirst, think about what you’d like to store in each folder-perhaps all of the automated notifications from Facebook, for example, or emails from a specific contact. What we’re trying to accomplish is to create folders in which to group and store email-both to take a substantial chunk out of your inbox, as well as create an easy go-to location to find that email in the future.
Even worse (and yes, this is dumb), there are features that are available in one Outlook app but not the other, meaning that you may need to shift back and forth. Unfortunately, the two differ from one another in both look and feel. You can work within either, and your changes will propagate inside both versions. Microsoft Outlook exists as both a standalone app within Microsoft 365, as well as a web app.
#Outlook focused inbox on mac how to
But for now, let’s clean up your inbox! How to filter email in Outlook We also have tips on how to get rid of spam in Outlook, and more Outlook tips to manage your inbox by categories.
#Outlook focused inbox on mac archive
As a bonus, we’ll even show you how to use Gmail to manage your Outlook email, too-it sounds weird, but it works. And, of course, we’ll show you to auto-delete and archive old email. If you’re overwhelmed by too much email in Microsoft Outlook, don’t despair! We can show you how to get rid of email you don’t want by using filters, rules, folders, and Outlook’s own Focused Inbox.
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